continuing education

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Embracing the Benefits of Off-the-Shelf Registration Software

Selecting the right registration software is a critical decision for efficient departmental operations. When considering software options, it’s essential to explore the benefits of off-the-shelf solutions. While custom software may have its advantages, this blog post aims to highlight the numerous benefits of off-the-shelf registration software that make it a compelling choice for many organizations.

Quick and Easy Implementation

Off-the-shelf software offers a straightforward implementation process. With prebuilt functionality, it is designed to meet the needs of a wide range of organizations, allowing you to get started quickly. The software is ready to use, reducing the time and effort required for extensive customization and development.

Cost-Effective Solution

Off-the-shelf software is often more budget-friendly than custom solutions. Since the software is already developed and shared among multiple users, the cost is distributed across a larger customer base. This approach makes it a cost-effective option for organizations with limited budgets, ensuring you can achieve your goals without breaking the bank.

Proven Reliability and Support

Off-the-shelf registration software is typically developed by reputable companies with a focus on reliability and customer support. These companies invest significant resources in testing and refining their software to ensure it meets industry standards and addresses common user requirements. With a well-established customer support system, you can rely on the provider to assist you promptly and effectively whenever you encounter challenges or have questions.

Continuous Updates and Upgrades

One of the significant advantages of off-the-shelf software is that it receives regular updates and improvements. Software providers continuously monitor the evolving needs of their customer base, incorporating new features, enhancements, and security updates into their offerings. By using off-the-shelf software, you benefit from ongoing support and access to the latest features without the need for extensive development or additional costs.

Flexibility and Scalability

While off-the-shelf software is designed to meet the needs of a broad user base, it still offers flexibility and scalability. Many solutions allow for self-customization, enabling your team to configure the software to match your specific requirements. Additionally, as your organization grows, off-the-shelf software can typically accommodate increased user volumes and expanded functionalities, ensuring it remains aligned with your evolving needs.

Off-the-shelf registration software presents a compelling case for organizations seeking a cost-effective, reliable, and efficient solution. With quick implementation, ongoing support, continuous updates, and scalability, it provides a solid foundation for managing your registration processes effectively. While custom software may have its place in certain scenarios, the benefits of off-the-shelf solutions make them an attractive choice for many organizations, allowing them to streamline operations, save costs, and focus on achieving their goals. Consider the specific needs of your department and embrace the advantages of off-the-shelf registration software to propel your organization towards success.

Learn more about Enrole, an off-the-shelf registration management software at www.entrinsik.com/enrole

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Real-Time Enrole/Colleague Integration for Continuing Education

We sat down with Simone McGrath, Director of Enrole Sales and Marketing, to discuss the new Ellucian Colleague connector for Enrole users.

Covered in this article:

  • Enrole’s new Colleague Connector replicates courses and sessions created in Enrole directly into Colleague in real-time
  • Student data is synced in real-time between Enrole and Colleague, establishing the single sign on access to important resources such as LMS, library, labs, and parking
  • State-mandated reporting for non-credit offerings is facilitated by the Colleague Connector, invaluable for allocation of grants to institutions

Enrole is a SaaS product for predominantly non-credit registration, e-commerce, course management, and reporting that integrates with learning management systems such as Blackboard, Canvas, Moodle, Zoom and Desire 2 Learn. The Enrole team has extensive experience in the continuing and higher education arena. Entrinsik has specialized in registration software since 1984, and reporting on Ellucian’s Colleague since 2006.

Enrole now offers a native Colleague Connector that is especially exciting and convenient for non-credit continuing education departments. We identified a significant need for the ability to drive enrollment information from Enrole into Colleague. With the Colleague connector, courses and sessions are created immediately, and students upon purchase of a Session are matched or created and registered in the section in Colleague.

A Typical Workflow

Enrole syncs students in real-time with Colleague, creating a new profile if a student match is not found and pulls back into Enrole their Colleague ID at the time of creation. This connection establishes student access to their email.edu address, identification cards, labs, dining rooms, and learning management systems. This becomes a huge time and resource-saver by utilizing existing Colleague integrations and their respective access through Colleague instead of reinventing the connection from Enrole. However, Enrole does offer direct integrations with Blackboard, Canvas, and Moodle; with Zoom and Desire2Learn also coming soon.

Another important use case involves reporting. State-mandated reporting is required to come from a single source such as Colleague. Clients need to push Enrole registration data such as gender, race, nationality, and other demographics depending on the course type into Colleague to satisfy this requirement, which the connector facilitates. This information is often used for state-funding and grant allocations, which is why this connector function is so valuable.

The non-credit course offerings out of Colleague are not always intuitive for the staff to create or the student to register and therefore do not function as intended. Enrole is intentionally integrated with Colleague to maximize functionality for a wider variety of institutional offerings.

For more information, contact Simone McGrath at enrolesales@entrinsik.com.

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Enrole by Entrinsik Releases v8.1.4

On October 5, 2020, v8.1.4 was released which includes maintenance updates, new features, enhancements of existing features, and fixes.

With this release, Enrole gives increased flexibility in making the shopping cart your own to suit your business, as well as a new feature to make quick work of large quantities of data.

Enrole by Entrinsik is a complete registration, e-commerce, and course management platform. To learn more, email enrolesales@entrinsik.com to set up a 20 minute call.

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Kankakee Online Registration Automated Processes with Enrole

Pain Points

  • Entering Course & Sessions Very Time Consuming
  • Majority of Staff Time was Manually Registering Customers
  • Many Processes Entirely Manual

Results

  • Converted Biggest "Pencil & Paper" Program Online
  • Online Registration Leads to 50% Staff Time Savings
  • No Longer Printing Certificates

We’re so much more efficient that we can now focus efforts on campaigns to drive enrollment.

Mary Posing

Kankakee Community College

Streamline Online Registration

Kankakee dramatically improved their efficacy through the implementation of online registration. If you want to learn how Enrole can automate your registration process, then book your demo of Enrole Registration Management software.

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Northwestern Health Rabbit Holes to Time and Cost Savings

Pain Points

  • Previous Solution was Hard to Maintain and Support
  • Registration Process Not Fully Online
  • Supplementary Software Required Manual Processing

Results

  • Course Registration Fully Online
  • Student Registration with Minimal Staff Involvement
  • Specific Needs Addressed with Past Issues Corrected

The flexibility of the product, the knowledge of the staff to support our needs, and the budget was the combination we needed.

Jenny Bell Yamoor

Northwestern Health Sciences University

It's a Win-Win-Win!

Northwestern Health found the winning combination. With several staff having Continuing Education experience, we know what you need to efficiently run your business. To learn how Enrole can bring the same benefits to your department, then book your demo of Enrole Registration Management software.

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Purdue Fort Wayne Improves Workflow Efficiency and Registration Ease of Use

Pain Points

  • Previous Solution was Not User Friendly
  • Limited Reporting with Extra Costs
  • Server-Based System was Limited and Inefficient

Results

  • Online Software That's Efficient and Easy to Maintain
  • Easier Registration process for Student Self-Enrollment
  • Staff Can Create and Share Reports

The Sales Desk dashboard is an excellent, time-saving tool to monitor daily and weekly activity without having to run reports.

Melissa Kurten

Purdue University Fort Wayne

Save Your Staff Time

Purdue Fort Wayne is managing their registrations and workflows in a much more streamlined way. To learn how Enrole can bring the same benefits to your department, book your demo of Enrole Registration Management software.

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Responsive Customer Service and Simplicity of Use Allows Wichita State University More Time to Build Business

Pain Points

  • Simple Issues Created Bottlenecks with Time
  • Manual Processes Due to No Integrations
  • Staff Time and Resources were Wasted

Results

  • Student Self-Enrollment Increased
  • Access to Course Resources and Information
  • Decreased Task Duplication

Overall, Enrole has saved us a lot of time and effort in our daily tasks, which is priceless to us. I would definitely recommend Enrole to others.

Jody Hall

Wichita State University

Move Projects Quicker

Wichita State was able to move their projects across the goal line quicker with Enrole. To learn how Enrole can help you achieve your goals, book your demo of Enrole Registration Management software.

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