Betsy Ricotta

Betsy Ricotta

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Real-Time Enrole/Colleague Integration for Continuing Education

We sat down with Simone McGrath, Director of Enrole Sales and Marketing, to discuss the new Ellucian Colleague connector for Enrole users.

Covered in this article:

  • Enrole’s new Colleague Connector replicates courses and sessions created in Enrole directly into Colleague in real-time
  • Student data is synced in real-time between Enrole and Colleague, establishing the single sign on access to important resources such as LMS, library, labs, and parking
  • State-mandated reporting for non-credit offerings is facilitated by the Colleague Connector, invaluable for allocation of grants to institutions

Enrole is a SaaS product for predominantly non-credit registration, e-commerce, course management, and reporting that integrates with learning management systems such as Blackboard, Canvas, Moodle, Zoom and Desire 2 Learn. The Enrole team has extensive experience in the continuing and higher education arena. Entrinsik has specialized in registration software since 1984, and reporting on Ellucian’s Colleague since 2006.

Enrole now offers a native Colleague Connector that is especially exciting and convenient for non-credit continuing education departments. We identified a significant need for the ability to drive enrollment information from Enrole into Colleague. With the Colleague connector, courses and sessions are created immediately, and students upon purchase of a Session are matched or created and registered in the section in Colleague.

A Typical Workflow

Enrole syncs students in real-time with Colleague, creating a new profile if a student match is not found and pulls back into Enrole their Colleague ID at the time of creation. This connection establishes student access to their email.edu address, identification cards, labs, dining rooms, and learning management systems. This becomes a huge time and resource-saver by utilizing existing Colleague integrations and their respective access through Colleague instead of reinventing the connection from Enrole. However, Enrole does offer direct integrations with Blackboard, Canvas, and Moodle; with Zoom and Desire2Learn also coming soon.

Another important use case involves reporting. State-mandated reporting is required to come from a single source such as Colleague. Clients need to push Enrole registration data such as gender, race, nationality, and other demographics depending on the course type into Colleague to satisfy this requirement, which the connector facilitates. This information is often used for state-funding and grant allocations, which is why this connector function is so valuable.

The non-credit course offerings out of Colleague are not always intuitive for the staff to create or the student to register and therefore do not function as intended. Enrole is intentionally integrated with Colleague to maximize functionality for a wider variety of institutional offerings.

For more information, contact Simone McGrath at enrolesales@entrinsik.com.

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COCC Before Enrole Low Online Registration

Pain Points

  • Highly Manual Process That Confused Users
  • Classes Cancelled Due to Low Enrollment
  • Refunds Were Costly and Involved Multiple Departments

Results

  • Online Registration Rates up at Least 60.2%
  • Scheduled Reports Replaced Manually Updated Spreadsheets
  • Refunds Issued Directly While Reducing Manual Refund Occurrences

The initial outlay and setup saved staff hours for business development, class analysis, and ultimately saved us money in the long run.

Stephen Newcombe

Central Oregon Community College

Simple Setup for Long-Term Savings

COCC took full advantage of the simple setup of Enrole to save tons of staff hours in the long run. To learn about other ways Enrole can help you save time and money, book your demo of Enrole Registration Management software.

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University of Richmond Alleviate Pain Points

Pain Points

  • Tuition Reimbursement Registration and Reporting
  • Duplication of Effort with Website and Previous Software
  • Manual Registration for OSHER Classes in Banner

Results

  • Non-Credit Courses at 75% Online Registration
  • OSHER Classes From 0% to 83% Online Registration
  • OSHER Opening Day at over 4,500 Registrations

OSHER’s real-time online registrations went from 0% to 83% and continue to grow, with the latest opening day count at over 4,500 registrations!

Daniel Hocutt

University of Richmond

Say Goodbye to Manual Registration

Richmond drastically lessened the amount of registrations taken by staff. If you want to learn how Enrole can lessen the manual work on your staff, then book your demo of Enrole Registration Management software.

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USM Ease of Use and Accurate Data

Pain Points

  • Record Mixups Took Weeks to Correct
  • Registration Process Not Fully Online
  • Staff Battled with System Inefficiencies

Results

  • 100's of Hours Saved with Efficient New Software
  • Accurate and Error Free Record Keeping
  • Improved Student Experience

Hundreds of staff hours have been saved with Enrole being able to handle the high volume of our OLLI registration days.

Rob Hyssong

University of Southern Maine

Time and Money Savings Abound

USM quickly reclaimed hours to their day with accurate data and students self-enrolling. To learn about other ways Enrole can help you save time and money, book your demo of Enrole Registration Management software.

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Northwestern Health Rabbit Holes to Time and Cost Savings

Pain Points

  • Previous Solution was Hard to Maintain and Support
  • Registration Process Not Fully Online
  • Supplementary Software Required Manual Processing

Results

  • Course Registration Fully Online
  • Student Registration with Minimal Staff Involvement
  • Specific Needs Addressed with Past Issues Corrected

The flexibility of the product, the knowledge of the staff to support our needs, and the budget was the combination we needed.

Jenny Bell Yamoor

Northwestern Health Sciences University

It's a Win-Win-Win!

Northwestern Health found the winning combination. With several staff having Continuing Education experience, we know what you need to efficiently run your business. To learn how Enrole can bring the same benefits to your department, then book your demo of Enrole Registration Management software.

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Purdue Fort Wayne Improves Workflow Efficiency and Registration Ease of Use

Pain Points

  • Previous Solution was Not User Friendly
  • Limited Reporting with Extra Costs
  • Server-Based System was Limited and Inefficient

Results

  • Online Software That's Efficient and Easy to Maintain
  • Easier Registration process for Student Self-Enrollment
  • Staff Can Create and Share Reports

The Sales Desk dashboard is an excellent, time-saving tool to monitor daily and weekly activity without having to run reports.

Melissa Kurten

Purdue University Fort Wayne

Save Your Staff Time

Purdue Fort Wayne is managing their registrations and workflows in a much more streamlined way. To learn how Enrole can bring the same benefits to your department, book your demo of Enrole Registration Management software.

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ISD728 Enrole Delivers Critical Functionality

Pain Points

  • Outdated Software Required Multiple Updates
  • Missing Fundamental Functionality and Workarounds
  • Backlog of Desired Features

Results

  • Self-Enrollment No Longer Requires Staff Intervention
  • Happy Staff and Students
  • Report Generation Takes Minutes Not Weeks

It’s so liberating that the entire flexible package of registration and reporting has freed us from our previous ball and chain.

Cory Franson

ISD728 Community Education

Reporting in the Snap of a Finger

ISD728 loves the flexibility of our registration software and our reporting. To learn more on how you too can get split second reports on any and all data, book your demo of Enrole Registration Management software.

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Responsive Customer Service and Simplicity of Use Allows Wichita State University More Time to Build Business

Pain Points

  • Simple Issues Created Bottlenecks with Time
  • Manual Processes Due to No Integrations
  • Staff Time and Resources were Wasted

Results

  • Student Self-Enrollment Increased
  • Access to Course Resources and Information
  • Decreased Task Duplication

Overall, Enrole has saved us a lot of time and effort in our daily tasks, which is priceless to us. I would definitely recommend Enrole to others.

Jody Hall

Wichita State University

Move Projects Quicker

Wichita State was able to move their projects across the goal line quicker with Enrole. To learn how Enrole can help you achieve your goals, book your demo of Enrole Registration Management software.

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